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Treasurer's PageBelow you can see our year-to-date fiscal report. If you're looking for blank forms, they're linked on the left side of this page. Shadie Guynn & Maryline Sharp
Cashell PTA Co-Treasurers 
| CES PTA 2007/08 Proposed Budget and Actuals as of April 30, 2008 |
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| 2007/08 Proposed Budget |
| 2007/08 YTD 4/30/08 |
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| | Departments: Committees |
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| Revenue | Expense | Net Revenue/ (Expense) |
| Revenue | Expense | Net Revenue/ (Expense) | Variance Under/(Over) | % Variance |
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| | Academic Enhancement (Curriculum): |
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| 0.00 | 10,750.00 | (10,750.00) |
| 0.00 | 4,077.56 | (4,077.56) | 6,672.44 | -62% |
| Arts Enrichments (Music & Art) |
| 0.00 | 1,000.00 | (1,000.00) |
| 0.00 | 500.00 | (500.00) | 500.00 | -50% |
| Computers & Technology |
| 0.00 | 1,500.00 | (1,500.00) |
| 0.00 | 336.36 | (336.36) | 1,163.64 | -78% |
| Health & Safety |
| 0.00 | 1,550.00 | (1,550.00) |
| 0.00 | 501.80 | (501.80) | 1,048.20 | -68% |
| Reading Program Enrichment |
| 0.00 | 1,500.00 | (1,500.00) |
| 0.00 | 130.00 | (130.00) | 1,370.00 | -91% |
| Special Needs |
| 0.00 | 150.00 | (150.00) |
| 0.00 | 37.47 | (37.47) | 112.53 | -75% |
| Student Government |
| 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | #DIV/0! |
| Teacher Discretionary Fund |
| 0.00 | 3,250.00 | (3,250.00) |
| 0.00 | 1,571.93 | (1,571.93) | 1,678.07 | -52% |
| Visiting Authors |
| 0.00 | 1,800.00 | (1,800.00) |
| 0.00 | 1,000.00 | (1,000.00) | 800.00 | -44% |
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| | Academic Enhancement (Extra Curricular): |
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| 10,000.00 | 21,360.00 | (11,360.00) |
| 6,006.55 | 10,979.98 | (4,973.43) | 6,386.57 | -56% |
| Book Fair |
| 10,000.00 | 8,000.00 | 2,000.00 |
| 6,006.55 | 3,493.98 | 2,512.57 | 512.57 | 26% |
| Cultural Arts, 1st Grade |
| 0.00 | 660.00 | (660.00) |
| 0.00 | 412.79 | (412.79) | 247.21 | -37% |
| Cultural Arts, 2nd Grade |
| 0.00 | 675.00 | (675.00) |
| 0.00 | 601.75 | (601.75) | 73.25 | -11% |
| Cultural Arts, 3rd Grade |
| 0.00 | 735.00 | (735.00) |
| 0.00 | 315.00 | (315.00) | 420.00 | -57% |
| Cultural Arts, 4th Grade |
| 0.00 | 1,500.00 | (1,500.00) |
| 0.00 | 1,300.00 | (1,300.00) | 200.00 | -13% |
| Cultural Arts, 5th Grade |
| 0.00 | 3,000.00 | (3,000.00) |
| 0.00 | 0.00 | 0.00 | 3,000.00 | -100% |
| Cultural Arts, Extensions |
| 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | #DIV/0! |
| Cultural Arts, General |
| 0.00 | 3,000.00 | (3,000.00) |
| 0.00 | 3,345.83 | (3,345.83) | (345.83) | 12% |
| Cultural Arts, Kindergarten |
| 0.00 | 570.00 | (570.00) |
| 0.00 | 577.74 | (577.74) | (7.74) | 1% |
| Cultural Arts, Pre-K |
| 0.00 | 300.00 | (300.00) |
| 0.00 | 155.00 | (155.00) | 145.00 | -48% |
| Cultural Arts, SCBP |
| 0.00 | 120.00 | (120.00) |
| 0.00 | 0.00 | 0.00 | 120.00 | -100% |
| Fifth Grade Graduation |
| 0.00 | 800.00 | (800.00) |
| 0.00 | 0.00 | 0.00 | 800.00 | -100% |
| FLES |
| 0.00 | 150.00 | (150.00) |
| 0.00 | 0.00 | 0.00 | 150.00 | -100% |
| Mad Science |
| 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 |
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| School Banking |
| 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | #DIV/0! |
| Read Naturally |
| 0.00 | 50.00 | (50.00) |
| 0.00 | 0.00 | 0.00 | 50.00 | -100% |
| Science Fair |
| 0.00 | 600.00 | (600.00) |
| 0.00 | 310.63 | (310.63) | 289.37 | -48% |
| Winter & Summer Reading Programs |
| 0.00 | 1,200.00 | (1,200.00) |
| 0.00 | 467.26 | (467.26) | 732.74 | -61% |
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| | Communications: |
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| 3,200.00 | 3,770.00 | (570.00) |
| 1,323.00 | 1,055.98 | 267.02 | 837.02 | -147% |
| Calendar |
| 0.00 | 320.00 | (320.00) |
| 0.00 | 320.00 | (320.00) | 0.00 | 0% |
| Conquista Program |
| 0.00 | 50.00 | (50.00) |
| 0.00 | 0.00 | 0.00 | 50.00 | -100% |
| Directory |
| 1,200.00 | 500.00 | 700.00 |
| 1,165.00 | 451.00 | 714.00 | 14.00 | 2% |
| Newsletter |
| 0.00 | 150.00 | (150.00) |
| 0.00 | 28.08 | (28.08) | 121.92 |
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| Posters / Banners |
| 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 | #DIV/0! |
| Website |
| 0.00 | 250.00 | (250.00) |
| 0.00 | 249.00 | (249.00) | 1.00 |
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| Yearbook |
| 2,000.00 | 2,500.00 | (500.00) |
| 158.00 | 7.90 | 150.10 | 650.10 | -130% |
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| 2007/08 Proposed Budget |
| 2007/08 YTD 4/30/08 |
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| | Departments: Committees |
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| Revenue | Expense | Net Revenue/ (Expense) |
| Revenue | Expense | Net Revenue/ (Expense) | Variance Under/(Over) |
| | General PTA Activities |
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| 1,600.00 | 1,830.00 | (230.00) |
| 1,670.00 | 1,750.21 | (80.21) | 149.79 | -65% |
| Administration |
| 0.00 | 500.00 | (500.00) |
| 0.00 | 770.93 | (770.93) | (270.93) | 54% |
| Building & Grounds |
| 0.00 | 100.00 | (100.00) |
| 0.00 | 0.00 | 0.00 | 100.00 | -100% |
| Insurance |
| 0.00 | 260.00 | (260.00) |
| 0.00 | 228.03 | (228.03) | 31.97 | -12% |
| Membership |
| 1,600.00 | 720.00 | 880.00 |
| 1,670.00 | 751.25 | 918.75 | 38.75 | 4% |
| Scholarships |
| 0.00 | 200.00 | (200.00) |
| 0.00 | 0.00 | 0.00 | 200.00 | -100% |
| Volunteers |
| 0.00 | 50.00 | (50.00) |
| 0.00 | 0.00 | 0.00 | 50.00 | -100% |
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| | School Spirit: |
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| 7,500.00 | 7,175.00 | 325.00 |
| 1,147.07 | 3,318.83 | (2,171.76) | (2,496.76) | -768% |
| Beginning of Year Picnic |
| 0.00 | 300.00 | (300.00) |
| 0.00 | 392.57 | (392.57) | (92.57) | 31% |
| Birthday Board |
| 0.00 | 25.00 | (25.00) |
| 0.00 | 10.43 | (10.43) | 14.57 | -58% |
| Cashell Eats Out |
| 2,000.00 | 50.00 | 1,950.00 |
| 937.07 | 28.32 | 908.75 | (1,041.25) | -53% |
| Family Swim Party |
| 0.00 | 700.00 | (700.00) |
| 0.00 | 670.00 | (670.00) | 30.00 | -4% |
| Hospitality |
| 0.00 | 1,800.00 | (1,800.00) |
| 0.00 | 967.27 | (967.27) | 832.73 | -46% |
| Last Day Picnic |
| 0.00 | 250.00 | (250.00) |
| 0.00 | 0.00 | 0.00 | 250.00 | -100% |
| Spirit Sportswear |
| 1,500.00 | 1,000.00 | 500.00 |
| 210.00 | 11.50 | 198.50 | (301.50) | -60% |
| Staff Appreciation |
| 0.00 | 1,250.00 | (1,250.00) |
| 0.00 | 774.74 | (774.74) | 475.26 | -38% |
| Variety Show |
| 4,000.00 | 1,800.00 | 2,200.00 |
| 0.00 | 464.00 | (464.00) | (2,664.00) | -121% |
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| | Ways & Means: |
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| 56,043.72 | 36,475.00 | 19,568.72 |
| 34,812.45 | 25,830.39 | 8,982.06 | (10,586.66) | -54% |
| Donations |
| 990.00 | 0.00 | 990.00 |
| 950.00 | 0.00 | 950.00 | (40.00) |
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| Family Portrait Night |
| 170.00 | 0.00 | 170.00 |
| 0.00 | 0.00 | 0.00 | (170.00) | -100% |
| Grocery Certificates |
| 28,000.00 | 26,600.00 | 1,400.00 |
| 15,825.00 | 21,011.00 | (5,186.00) | (6,586.00) | -470% |
| PY remaining grocery certificates |
| 1,700.00 | 0.00 | 1,700.00 |
| 1,700.00 | 0.00 | 1,700.00 | 0.00 |
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| Market Day |
| 8,200.00 | 575.00 | 7,625.00 |
| 4,668.62 | 200.00 | 4,468.62 | (3,156.38) | -41% |
| PY June Market Day sale |
| 1,133.72 | 0.00 | 1,133.72 |
| 1,133.72 | 0.00 | 1,133.72 | 0.00 |
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| Original Works Art Sale |
| 3,200.00 | 2,300.00 | 900.00 |
| 0.00 | 0.00 | 0.00 | (900.00) | -100% |
| Cashell Mosiac Poster |
| 0.00 | 0.00 | 0.00 |
| 487.60 | 0.00 | 487.60 | 487.60 |
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| Safeway Escrip |
| 450.00 | 0.00 | 450.00 |
| 325.12 | 0.00 | 325.12 | (124.88) | -28% |
| Sally Foster |
| 10,000.00 | 5,000.00 | 5,000.00 |
| 9,722.39 | 4,619.39 | 5,103.00 | 103.00 | 2% |
| School Supplies |
| 2,200.00 | 2,000.00 | 200.00 |
| 0.00 | 0.00 | 0.00 | (200.00) | -100% |
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| Sub Total from all Departments |
| 78,343.72 | 81,360.00 | (3,016.28) |
| 44,959.07 | 47,012.95 | (2,053.88) | 962.40 | -32% |
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| Beginning of Year Cash Balance 7/1/07 |
| $13,801.67 | |
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| Anticipated Spending 07/08 |
| $(3,016.28) |
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| End of Year Cash Balance 6/30/08 |
| $10,785.39 |
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| Beginning of Year Cash Balance 7/1/07 |
| $13,801.67 |
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| Actual Cash Used |
| $(2,053.88) |
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| Cash Balance 4/30/08 |
| $11,747.79 |
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 | | | | Treasurer’s Report Year - to - Date Activity July 1, 2007 - November 30, 2007 Prepared by: Shadie Guynn Results of Operations: Total Funds Raised: $31,145 Total Funds Spent: $25,383 Net Funds Raised: $ 5,762 The Cashell Elementary School PTA is broken out into 6 major committees. 1. Academic Enhancement - Curriculum: Funds spent: $846 Chinese Temple Blocks (Arts Enrichment) $139 4 DVD/VCR combo players (Comp & Tech) $336 Teacher Discretionary Funds $370 Net Funds Spent: $846 2. Academic Enhancement Extra-Curriculum: Funds Raised: Book Fair $2,513 Funds Spent: 2nd Grade Mad Science Balancing and Weighing (Cultural Arts) $315 3rd Grade Mad Science Crime Lab (Cultural Arts) $315 Cultural Arts General - 11/30 Juggling Workshop $200 Cultural Arts General Deposit 2/4/08 Assembly $100 Kindergarten Larriland Farm Trip (Cultural Arts) $390 Summer Reading Program $452 Net Funds Raised: $740 3. Communications: Funds Raised: Directory Advertising net of printing cost: $714 Prior year Yearbook sales: $158 Funds Spent: Calendar printing $320 Newsletter - paper cost $28 Web Hosting 1 Year 11/15/07-11/15/08 $249 Net Funds Raised: $275 4. General PTA Activities: Funds Raised: Membership (165 members@$10) net of cost paid to MD PTA, MCCPTA and 50% of PEP 11/6 Speaker $919 Funds Spent: Administration (includes, check printing charges, bank svc charges, accounting binders & supplies, registration and late fees) $539 Net Funds Raised: $380 5. School Spirit: Funds Raised: Cashell Eats Out 10/23 California Tortilla $357 Spiritwear sales $102 Funds Spent: Beginning of Year Picnic $393 Birthday Board $10 Hospitality (PTA Meetings, open houses) $139 Staff Appreciation $389 Net Funds Spent: $486 6. Ways and Means: Funds Raised: Donations $1,050 Market Day $2,372 Safeway Escrip $195 Sally Foster $4,546 Funds Spent: Grocery Cards $2,464 is cost of unsold cards as of 11/30/07 Net Funds Raised: $5,699 Cash Balance: The Cashell PTA began the 2007/2008 school year with $13,801.67. Cash available for use as of November 30, 2007 is $19,563.46.
Treasurers' ReportYear - to - Date Activity July 1, 2007 - October 31, 2007 Prepared by: Shadie Guynn The purpose of the Treasurers' Report is to present the Results of Operations and Cash Balance of the Cashell Elementary School PTA for the period July 1, 2007 - October 31, 2007. The report will be presented at the November 6, 2007 Executive Board and General PTA Membership meetings. Results of Operations: For the period July 1, 2007 - October 31, 2007, the Cashell PTA collected $25,624 and spent $12,515 netting a positive $12,515. The proposed budget for the 07/08 year anticipated spending $3,016 of reserves. The Cashell Elementary School PTA is broken out into 6 major committees: Academic Enhancement - Curriculum; Academic Enhancement Extra-Curriculum, Communications, General PTA Activities, School Spirit and Ways and Means. This report will address the results of each committee separately. Academic Enhancement - Curriculum: For the period July 1, 2007 - October 31, 2007, the Academic Enhancement Curriculum committee has spent $846. Costs incurred include $139 for Chinese Temple Blocks towards Arts Enrichment - instrumental music, $336 in the purchase of 4 DVD/VCR combo players towards computers and technology and $370 in Teacher Discretionary Funds. Academic Enhancement Extra-Curriculum: For the period July 1, 2007 - October 31, 2007, the Academic Enhancement Extra-Curriculum committee has raised $5,661. Funds were raised primarily by the Fall book fair. The invoice to Scholastic (approximately $3,990 will be paid in November, 2007). Costs incurred include $390 towards Cultural Arts - Kindergarten Larriland Farm fieldtrip and $452 in book fair bucks and other costs associated with the summer reading program. Communications: For the period July 1, 2007 - October 31, 2007, the Communications committee has raised $524. Funds were raised from Directory Advertising and a small portion of 06/07 yearbook sales. Costs incurred include the printing of the calendar and directory and paper cost for the newsletter. General PTA Activities: For the period July 1, 2007 - October 31, 2007, the General PTA Activities committee has raised $1,277 (selling 151 memberships - approximately 14 more memberships were collected and deposited in November). Costs incurred total 232 and include check printing charges, bank service charges and admin costs such as postage and other materials. We will remit the county and state portion of membership dues collected in November. School Spirit: For the period July 1, 2007 - October 31, 2007, the School Spirit committee has spent 628. $272.50 was spent on the back to school picnic and the remaining funds were spent on hospitality and staff appreciation which included the back to school staff breakfast. Funds raised from the October 23rd California Tortilla fundraiser should be received in November. Ways and Means: For the period July 1, 2007 - October 31, 2007, the Ways and Means committee has raised $6,527. Funds raised included the amounts earned selling 06/07 grocery certificates $1,700 and the June market day sale $1,133.72, as well as $3,250 in 07/08 grocery certificates, $734 from the September market day sale, $8,669 from the Sally Foster sale and the remaining is made up of donations and escrip rebates. Funds spent include the first round of SFW and Giant gift cards $5,832, the cost of the Sally Foster products $4,123.50 (not including sales tax which will be remited to the State of Maryland in January), and the room rental cost for the market day sales $200. Proceeds from the October market day sale totaling $704 were deposited in early November. Cash Balance: The Cashell PTA began the 2007/2008 school year with $13,801.67. Cash available for use as of October 31, 2007 is $26,316.64.
Treasurer's Report
Year - to - Date Activity July 1, 2006 - March 31, 2007
Prepared by: Shadie GuynnThe purpose of the Treasurer's Report is to present the Results of Operations and Cash Balance of the Cashell Elementary School PTA as of March 31, 2007. The report will be presented at the April 11, 2007 Executive Board and General PTA Membership meetings. Results of Operations: For the period July 1, 2006 - March 31, 2007, the Cashell PTA has collected $59,424.79 and has spent $56,330.77 netting a positive $3,904.02. The Cashell Elementary School PTA is broken out into 6 major committees: Academic Enhancement - Curriculum; Academic Enhancement Extra-Curriculum, Communications, General PTA Activities, School Spirit and Ways and Means. This report will address the results of each committee separately. Academic Enhancement - Curriculum: For the period July 1, 2006 - March 31, 2007, the Academic Enhancement Curriculum committee has spent $6,007.67. Costs incurred include $1,586 towards Reading Program Enrichment (which is the maximum budgeted amount for this line item) primarily for the purchase of MSA materials. Additional costs include $1,245 for the Visiting Authors at Cashell on March 28th and 30th, $500 towards Musical Arts Enrichment which is the maximum budgeted amount for Music, $1,184 towards Computers & Technology which includes the annual purchase of the Reading A to Z program and the purchase of 6 flash drives, $467 for Health and Safety which includes costs associated with the patrols, Walk to School Day and daily walking program and $1,025 in Teacher Discretionary Funds. Academic Enhancement Extra-Curriculum: For the period July 1, 2006 - March 31, 2007, the Academic Enhancement Extra-Curriculum committee has raised $16,921.96 and spent $18,805.24, netting a negative $(1,833.28). Funds raised include the Fall Book Fair which after accounting for the summer reading program netted a positive $2,005.14. Funds raised also include participant fees for Mad Science and FLES. Mad Science and FLES are not fundraisers as the full amount collected is then paid directly to Mad Science and FLES. Cost incurred include: the cost of the November 10th Assembly featuring Spinny Johnson $500, the 3rd grade Crime Lab on December 18th $350 presented by Mad Science of Washington, costs totaling $312.78 for February's Science Fair, 1st and 2nd grade Bread make $645 on March 22, 2007, a visit to Pre-K by the Baltimore Zoo $155 in March and a $1,500 deposit towards the 5th grade trip to Mt Vernon coming up in May. Communications: For the period July 1, 2006 - March 31, 2007, the Communications committee has raised $1,115.00 and spent $894.77, netting a positive $220.23. Funds raised represent advertising in the current year PTA directory. Costs incurred include the printing of the PTA calendar and directory and participation in the Cluster Conquista Outreach Program. There was no activity in this committee in December or January. In February, a portion ($150) of the cost of pink paper originally classified as PTA general expense was reclassed to Newsletter under the Communications department. General PTA Activities: For the period July 1, 2006 - March 31, 2007, the General PTA Activities committee has raised $2,261.89 and spent $1,865.97, netting a positive $395.92. Funds raised represent membership dues, while costs incurred represent the portion of membership dues which is remitted to the County and State PTA Associations and other administrative costs such as insurance costs, banking costs, postage, a contribution to Magruder High School After Prom committee and mulch for the grounds of the school. School Spirit: For the period July 1, 2006 - March 31, 2007, the School Spirit committee has raised $2,569.75 and spent $2,741.08, netting a negative ($171.33). The Cashell Family Swim Night was held on January 27. 2007 and raised $292.00. Additional funds raised include approximately $500.00 from Cashell Eats Out at California Tortilla on October 10, 2006, and $265 from Cheeburger Cheeburger in February and the sale of spirit wear. Costs incurred include the cost to hold the beginning of the year picnic $250, staff appreciation $430, cost of swim nite - pool rental $748, hospitality $64, the room rental and art supplies $528.00 for the upcoming Variety Show in the Spring, and $696 in Spirit Wear. Ways and Means: For the period July 1, 2006 - March 31, 2007, the Ways and Means committee has raised $36,556.19 and spent $26,016.04, netting a positive $10,540.15. This is mainly attributable to the Sally Foster sale in October which netted $5,989.73 (which includes an additional approximately $700 in internet sales received in November, and $150 in February) and to the September - February Market Day sales which netted $5,249.40. March Market Day sale proceeds will be deposited in April. Also included in Ways and Means is the Original Works of Art sale which occurred in November raising approximately $900.00. A third round of grocery certificates was purchased February 1, 2007 costing $5,832. Approximately $3,825 was collected in March and cards valuing approximately $2,875 remain to be sold. We received $85 from the Safeway escrip program in February. The remaining funds were raised by participation in Family Portrait night and through membership donations. Cash Balance: The Cashell PTA began the 2006/2007 school year with $12,462.16 in cash available for use. The excess of cash collected over cash expended for the period July 1, 2006 - March 31, 2007 is $3,094.02 as noted in the Results of Operations. Cash available for use as of February 28, 2007 is $15,556.18.
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